Operations 3–5 hours setup
AI Meeting Intelligence Stack
Never manually take notes again — AI meeting capture across your entire team
Overview
A meeting intelligence system that automatically captures, transcribes, summarizes, and routes action items from every team meeting, client call, and all-hands — across Zoom, Google Meet, and in-person recordings.
Implementation Steps
1
Deploy Granola for privacy-first local meeting capture on Mac — no cloud audio required
2
Use Fireflies.ai for all client and sales calls — auto-sync transcripts to CRM
3
Create a meeting notes template in Notion: context, decisions, action items, owners
4
Build a Make workflow: Fireflies webhook → format summary → push to Notion and Slack channel
5
Review AI summaries daily in Notion — approve and route action items to Linear or Asana
6
Build a meeting analytics dashboard: time in meetings per person, action item completion rate
7
Establish async-first culture: Loom for updates that don't need live meetings
Expected Outcome
100% meeting capture with AI summaries routed to the right tools, reducing meeting time by 20%
Recommended Stack
Quick Facts
CategoryOperations
Use CaseEliminate manual meeting notes and ensure…
Setup Time3–5 hours
Steps7
Tools Required4
Tags
Meeting IntelligenceAI ProductivityOperationsAsyncAutomation